Privacy Policy

We recognise that your privacy is very important to you and we are committed to protecting your personal information in accordance with the Australian Privacy Principles under the Privacy Act 1988 (Cth) and in accordance with other applicable privacy laws. This Policy applies to personal information we collect and handle about individuals including patients who visit our clinics, visitors to our websites, users of services we may from time to time provide and members of the public. It provides information about the personal information we collect and the ways in which we use and disclose that personal information, our policies for managing personal information as well as how you can access and seek correction of it.

Please read this Policy carefully. Your use of any part of our websites or services will constitute your consent to the collection, use, transfer, processing, storage, disclosure and other uses of your personal information in accordance with the Policy. If you do not agree with the terms and conditions of this Policy, please do not use our websites and services.

Dr Jane Alderman is a medical practitioner providing cosmetic injectable treatments from her private practice. She also works as a subcontractor for Better Medical providing a full range of GP services and in other roles. This privacy policy relates only to her cosmetic practice. 

What information does Dr Alderman collect about you?

Patients and prospective patients

When you become a cosmetic patient of Dr Alderman, a record is made which may include personal information such as your name, address, date of birth, contact details and emergency contact details. Personal information collected about you to provide, or in providing, healthcare services is considered health information and is treated as sensitive information.

Generally, health information we collect about you includes:

  • your previous and current medical history (including, where clinically relevant, a family medical history) and details of treatment and health services you have received;
  • medical practitioner consultation and treatment notes;
  • medications you take;
  • information about other healthcare professionals and health service providers who are involved in your care;
  • information about your healthcare preferences and wishes;
  • clinical photos if you have given written consent

 

How do we collect your personal information?

Dr Alderman may, where practicable, collect information from you when:

  • you register as a patient by having an initial consultation;
  • you communicate with us via email, telephone or SMS;
  • you chose to use the the on-line booking system operated by Power Diary. You may be required to give your name and telephone number (email is optional). This third party website also has their own Privacy Policy;
  • you interact with our websites;
  • you communicate with staff or representatives during the course of us providing services to you
  • you otherwise deal with us in the course of our business
  • other healthcare professionals and health service providers involved in your care

 

How does Dr Alderman hold and protect your personal information?

Dr Alderman primarily collects and holds your personal information in paper form, electronic copies of paper records  and digital photographs. Information held in electronic form is held securely in password protected computer systems.  Certain information is collected and held in paper-based documents (such as administrative forms), which may be converted to electronic form and the original paper-based documents securely destroyed. Information which is retained in paper-based is held securely at our premises or in archive facilities within Australia.

We maintain physical security over our paper, visual, and electronic data stores, such as locks and security systems onsite and offsite. We also maintain computer and network security; for example, we use firewalls (security measures for the Internet) and other security systems such as user identifiers and passwords to control access to our computer systems.

Confidentiality obligations are included in our employment contracts for any staff members and agreements with our contractors.

 

We take reasonable steps to:

  • ensure that personal information we collect is accurate, up-to-date, complete and relevant, other than where it is only collected to provide advice in respect of a particular point in time, in which case we will seek to ensure it is accurate, complete and relevant as at that particular point in time;
  • ensure that personal information we use or disclose is accurate, up-to-date, complete and relevant, having regard to the purposes for which personal information is used or disclosed;
  • protect personal information from misuse, interference and loss, and from unauthorised access, modification or disclosure; and
  • destroy or de-identify personal information which we no longer need for the purposes for which it was collected, except where it is necessary under law or to retain it in order to maintain ongoing medical records continuity of care.

We cannot ensure the security of personal information which is left with you in your home or transmitted via the internet. However, we will work with you to minimise the opportunity for other individuals to access your personal information.

Why does Dr Alderman hold and use your personal information?

Personal information about patients is collected in order to assess and manage your needs when we provide health care, treatment and associated services to you. Further information about the way Dr Alderman may use and disclose your personal information is set out in the next section.

Providing accurate and complete information is important for the safety, quality and effectiveness of the services we provide. If you provide incomplete or inaccurate information, we may not be able to provide you with the services and treatment you seek. If you have any concerns about personal information we have asked you to provide, please let us know.

When you check in at your appointments, we may ask you to identify yourself using your name, address and/or date of birth. This is required to ensure we have your correct file as some patients share the same names and birthdays.

You have the option of not identifying yourself, or using a pseudonym, (for example, when making a general enquiry). However, it is usually not practicable for Dr Alderman to deal with you anonymously or pseudonymously on an ongoing basis.

How does Dr Alderman use and disclose your personal information?

We use and disclose personal information about you so that we can perform our business activities and functions and to provide the best possible quality of service to you. We use and disclose your personal information for the following purposes:

  • to provide you with requested services (including contacting you regarding appointments or issue reminders)
  • to provide cosmetic medical services and treatment
  • to provide you with appropriate treatment and services

There are circumstances where we may be permitted or required by law to disclose your personal information to third parties. For example, to Medicare, Police, insurers, solicitors, government regulatory bodies, tribunals, courts of law, hospitals, debt collection agents, the electronic transfer of prescriptions service or to the MyHealth record system. Although in cosmetic medicine practice these circumstances are extremely rare.

It may also be shared with other healthcare professionals involved in your care and other persons involved in your care for example in an emergency.

Generally, this will only happen in ways you would reasonably expect or otherwise with your consent. For example, the ambulance service.

In certain situations, and as permitted by law, we may provide collect, use or disclose personal information without your consent. These situations include:

  • lessening or preventing a serious threat to the life, health or safety of an individual, or to public health and safety;
  • taking appropriate action in relation to suspected unlawful activity or serious misconduct;
  • assisting in locating a missing person;
  • establishing, exercising or defending an equitable claim;
  • for the purpose of a confidential dispute resolution process;
  • when there is a statutory requirement to do so

 

Other service providers

Power Diary is a third party online booking system . If you chose to enter your personal information into a third party booking system, they may contact you directly to let you know they have collected your personal information and to give you information about their privacy policies.

Administration and management

Dr Alderman may also use and disclose your personal information in the ordinary course of our business including for a range of administrative, management and operational purposes.

This includes:

  • administering billing, payments and debt recovery;
  • planning, managing, measuring and monitoring and evaluating our services;
  • safety and quality assurance and improvement activities;
  • statistical analysis and reporting;
  • risk management and management of legal liabilities and claims (for example, liaising with insurers and legal representatives);
  • meeting our obligations of notification to our medical defence organisations or insurers;
  • responding to your enquiries and complaints;
  • updating our records and keeping your contact details up to date;
  • obtaining advice from consultants and other professional advisers;
  • responding to subpoenas and other legal orders and obligations; And
  • otherwise complying with applicable laws.

 

Does Dr Alderman use or disclose your personal information for direct marketing?

If you are a regular patient of Dr Alderman, updated contact details are a safety measure for important appointment reminders and recalls. No private healthcare information regarding your individual circumstances will be disclosed in these communications.

From time to time, we may also contact you regarding changes at the practice, such as opening hours. This is only done with your consent. If you do not want to receive such communications or wish to change your preferences, please contact Dr Alderman directly.

Dr Alderman does NOT provide your personal information to other organisations for their direct marketing.

Does Dr Alderman disclose your personal information overseas?

Dr Alderman does not typically or routinely disclose personal information to overseas recipients unless consent is obtained from you in writing.

Unless we have your consent, or an exception under the Australian Privacy Principles applies, we will only disclose your personal information to overseas recipients where we have taken reasonable steps to ensure that the overseas recipient does not breach the Australian Privacy Principles in relation to your personal information.

How can you access or seek correction of your personal information?

Generally, if you would like further information about the care or services you have received from Dr Alderman please contact her directly. Please do not use our websites to request personal information or seek changes to your personal information. However, you have the right to request access to personal information Dr Alderman holds about you at any time. To request access to your personal information, please contact her  directly.

There are no charges for requesting access (or correction) of your personal information except where the volume of information we hold is excessively large when we may charge a reasonable administration fee (including fees for photocopying).

Where the person requesting access is an authorised representative of the person about whom the information relates (such as an attorney or guardian), we will ask the representative to provide evidence of their authority (such as a copy of an Enduring Power of Attorney) where we do not already hold that information.

In certain circumstances, your request to access your personal information may be declined in accordance with privacy laws (for example, where giving access would put you or another person at risk of harm).

Dr Alderman will respond to your request to access within a reasonable period however, prior to disclosing any such information it will be necessary for you to satisfactorily verify your identify. If we decline your request for access, we will tell you the reasons for declining your request and inform you of your right to make a complaint. We may recover reasonable charges to provide you with access.

There are exceptional circumstances where access to or correction of your personal information may be refused by us such as where access would be unlawful. We will advise you of such circumstances should a circumstance arise.

We take reasonable steps to ensure that your personal information is accurate, up-to-date and complete. You can help us do this by letting us know if you notice errors or discrepancies in information we hold about you and also letting us know if any of your personal details change.

If you consider personal information we hold about you is inaccurate, out-of-date, incomplete or irrelevant, you have a right to request we correct the information. It is sometimes not possible for us to make changes to personal information we hold about you (such as your healthcare records). In that circumstance, you may be entitled to request that we associate a statement with your information and you may have a right to make a complaint.

How long will DrAlderman hold your personal information?

Dr Alderman will hold your personal information until it is no longer needed. Generally, if you are a patient, your personal information will be held for a minimum of 7 years from the date of last entry in your records.

You may request your medical records be transferred to an alternate medical doctor.A fee may apply. Please contact Dr Alderman directly for details.

Information that is no longer needed, or required to be held by law, will be securely destroyed or de-identified.

How is your personal information handled on our websites?

You may visit our websites (such as  www.janealderman.com.au ) without identifying yourself. The website may use cookies. A ‘cookie’ is a small file stored on your computer’s browser, which assists in managing customised settings of the website and delivering content. We collect certain information such as your device type, browser type, IP address, pages you accessed on our website and on third-party websites. You are not identifiable from such information. Dr Alderman may at times use third-party services (such as Google Analytics) to undertake demographic analysis of visitors to our website. From time to time we may contact you for feedback and also for the purpose of reminding you of required appointments .

You may refuse to accept cookies by selecting the appropriate setting on your internet browser but if you do this you may not be able to use the full functionality of our website.

Users of our websites are encouraged against sending personal information via the internet.

For your convenience and to improve the usage of the websites and services we may insert links to third-party websites, applications or resources, for which this Policy does not apply.

Dr Alderman is not responsible for those third party websites, applications or resources. If you access such websites, applications or resources, you do so at your own risk and we make no representations or warranties regarding third parties’ privacy practices. We encourage you to read the privacy statements/policies of every website, application or resource you use.

When we do link to a third party website, application or resource, this does not automatically imply that Dr Alderman endorses that website, application, resource and their contents.

Our Policy does not cover the use of cookies by any third parties.

How can you make a complaint about the handling of your personal information?

You may contact Dr Alderman at any time if you have any questions or concerns about this Policy or about the way in which your personal information has been handled including the collection, use, disposal or destruction of your personal information. If you have a complaint about the privacy of your personal information we request that you contact us in writing.

Dr Alderman will first consider your complaint to determine whether there are simple or immediate steps which can be taken to resolve the complaint. We will generally respond to your complaint within 14 days. If your complaint requires more detailed consideration or investigation, we will acknowledge receipt of your complaint within a week and endeavour to complete our investigation into your complaint promptly.

We may ask you to provide further information about your complaint and the outcome you are seeking. We will then typically gather relevant facts, locate and review relevant documents and speak with individuals involved.

In most cases, we will investigate and respond to a complaint within 30 days. If the matter is more complex or our investigation may take longer, we will let you know.

If you are not satisfied with our response to your complaint, you are entitled to make a complaint to the Office of the Australian Information Commissioner. The Office of the Australian Information Commissioner can be contacted by telephone on 1300 363 992. Full contact details for the Office of the Australian Information Commissioner can be found online at www.oaic.gov.au.

How are changes to this Policy made?

This Policy may be reviewed or amended from time to time. The latest version will apply to your personal information held by us at that time. You can access the most up to date copy of this policy by visiting our website. ( www.janealderman.com.au ).

How can you contact Dr Alderman?

The contact details for are:

Mail and Street Address:

40 King William Rd
Goodwood SA 5034

Email: [email protected]

Definitions:

In this document, the following terms have these meanings:

  • personal information has the meaning given to it in the Privacy Act which, in general terms, means any information that can be used to identify you;
  • Policy means this privacy policy as amended from time to time; and
  • you or your means any individual about whom we collect personal information or anyone acting on their behalf or with their implied authority.

This Policy was last updated in June 2023 and will be reviewed from time to time to take account of new laws and/or changes to our operations. Any information we hold about you will be governed by our current policy. We recommend that you periodically review this policy for any changes.